Effective Date: 12 February 2026
Website: kalkiorionroboticslabs.in
Registered Office: DLF Phase 5, Golf Course Road, Sector 43, Gurugram, Haryana, India
Contact Email: info@kalkiorionroboticslabs.in
KalkiOrion Robotics Labs (“KalkiOrion”, “we”, “us”, or “our”) is committed to protecting the privacy and personal data of students, parents/guardians, schools, institutions, trainers, competition participants, website visitors, and business partners.
This Privacy Policy explains how we collect, use, process, disclose, and safeguard personal information when you interact with our website, robotics and STEM programs, school licensing model, competitions, training services, and related offerings.
We comply with applicable data protection laws, including:
We provide structured and long-term:
This Policy applies to all services delivered online or offline.
We collect only the information necessary to deliver and improve our services.
A. Personal Information
Full name, Email address, Phone number, School or institution name, Grade or class details, Billing and payment information, Postal address.
B. Student Data (Collected Through Schools)
Enrollment details, Attendance records, Assessment scores, Project submissions, Competition performance data.
We do not knowingly collect sensitive personal data unless required by law and supported by explicit consent.
C. Technical Information
IP address, Browser type and version, Device information, Cookies and analytics data.
We use personal data strictly for legitimate business purposes, including:
We do not sell, rent, or trade personal data to third parties.
We process personal data under one or more of the following legal grounds:
By accessing or using our services, you agree to:
All curriculum content, robotics designs, competition formats, branding, digital assets, documentation, and materials are the exclusive intellectual property of KalkiOrion Robotics Labs (Origin of X Games). Unauthorized reproduction, redistribution, or commercial use is strictly prohibited and may result in legal action.
We may share data only when necessary with:
All third parties are bound by confidentiality and data protection obligations.
All fees are non-refundable unless expressly stated in writing. Annual license renewal is mandatory for continued program access. Delayed payments may result in temporary suspension of services.
We retain data only as long as necessary:
After retention periods expire, data is securely deleted or irreversibly anonymized.
We implement industry-standard security measures, including:
While we take reasonable precautions, no digital system can guarantee absolute security.
We use essential and analytics cookies to ensure website functionality, measure performance, and improve user experience. You may disable cookies via browser settings, although certain features may not function properly.
Student data is collected only through school authorization or verified parental consent. We do not directly market to children under 18 years of age. Parents or guardians may request access, correction, or deletion of their child’s data at any time.
Participation in competitions, workshops, events, leagues, or showcases constitutes consent (or parental consent for minors) to:
No financial compensation is provided. Consent may be withdrawn prospectively via written notice to info@kalkiorionroboticslabs.in.
Where data is transferred outside India, we ensure adequate protection through:
Subject to applicable laws, you have the right to:
To exercise your rights, contact: info@kalkiorionroboticslabs.in
To the maximum extent permitted by law, our total liability shall not exceed the fees paid in the preceding six months. We are not liable for: indirect or consequential damages, internal school data mishandling, network failures, force majeure events.
We reserve the right to suspend or terminate services in cases of: policy violations, payment default, intellectual property misuse.
This Privacy Policy is governed by the laws of India. For users located in the EU or UAE, applicable local consumer protection and data protection laws supplement this Policy.
This Addendum forms an integral part of all School Licensing Agreements.
Roles: School: Data Controller / Data Fiduciary; KalkiOrion Robotics Labs: Data Processor
Scope: We process student data solely for robotics and STEM training, assessment and certification, competition participation.
We will not: sell or rent student data, use data for unrelated marketing, share data without explicit school authorization.
Security and Sub-Processors: All sub-processors, including cloud providers, payment gateways, and certification platforms, are bound by equivalent data protection obligations.
Breach Notification: In the event of a data breach, affected schools will be notified within 72 hours, including an impact assessment and corrective action plan.
Termination: Upon agreement termination, student data will be returned or securely deleted within 60 days, except where retention is required for statutory compliance.
Registration forms may include the following consent checkbox:
“By participating in any KalkiOrion Robotics Labs competition, event, workshop, or showcase, I (or my parent/guardian if I am a minor) consent to photography, video recording, live streaming, and use of my likeness and work for marketing, website, social media, YouTube, brochures, and academic publications. No financial compensation is payable. Consent may be withdrawn prospectively by written notice.”
Our website may contain links to third-party websites. We are not responsible for their privacy practices or content.
We may update this Privacy Policy periodically. The revised version will be posted on our website with an updated effective date. Continued use of our services after updates constitutes acceptance of the revised Policy.
Grievance Officer (DPDP Act, 2023): Ankan Chakraborty
Registered Office: DLF Phase 5, Golf Course Road, Sector 43, Gurugram, Haryana, India